Alternate General Assembly of Delegates (GAD)
The Alternate GAD means a biennial meeting of the Associate Members, alternating with the Regular GAD, and is held at a location and on a date or dates determined by the Board of Directors and approved by the membership. The meeting is held in conjunction with a Chief Delegates Meeting. English is the official language of the meeting. Translation services are not provided by IFBLS. Generally, the meeting is held in two parts: Alternate GAD and Chief Delegates Meeting.
Association and Group Members shall provide the IFBLS Office with the name of their Chief Delegate/Official Representative at least thirty (30) days prior to the Alternate GAD. The Office will prepare document packages containing additional reports and information items for these Delegates.
Purpose of the Alternate GAD
At the Alternate GAD the elected Board of Directors report to Associate Members on the IFBLS’s progress since the last meeting and receive feedback from the delegates. The financial report and the budget are presented. The Alternate GAD also provides an opportunity for delegates to debate current issues and provide the Board with direction for future activities.
Notice of the Alternate GAD
Notice of the Alternate GAD shall be given to the Associate Members not less than three (3) months before the day on which the meeting is to be held. Notice will be sent by the Executive Administrator using electronic format (e-mail) unless otherwise instructed by the member. Notice of the Alternate GAD shall include the date, time and location of the meeting as well as the following information items: Provisional agenda, Request for agenda items as defined in Bylaws, with a deadline for requests set for no less than two (2) months before the date of the Alternate GAD.
Agenda of the Alternate GAD
A final copy of the agenda shall be sent to all Associate Members at least one (1) months prior to the date of the GAD. Reports and relevant information available at the time of this mailing should be attached. The recipient is responsible for ensuring that documents are circulated to delegates attending the Alternate GAD.