General Assembly of Delegates (GAD)

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GAD
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Excerpts from the IFBLS By-Laws regarding the GAD

 
General Assembly of Delegates (GAD)
The General Assembly of Delegates (GAD) is held biennially at a location and on a date or dates determined by the Board of Directors (BOD) and approved by the membership as defined in the IFBLS Bylaws. The date is determined in collaboration with the host for the Congress. English is the official language of the meeting. Translation services are not provided by IFBLS. Traditionally the meeting is held in two parts (Open Forum and GAD) on different days, in conjunction with the biennial congress.  Association and Group Members shall provide the IFBLS Office with the name of their Chief Delegate/Official Representative at least thirty (30) days prior to the GAD. The Office will prepare document packages containing additional reports and information items for these delegates.
 
Purpose of the GAD
At the formal GAD the elected Board of Directors report to Associate Members on the IFBLS’s progress since the last meeting and receive feedback from the delegates. The financial report, budget and reports from Open Forum are presented. The new Board of Directors is elected during the GAD. The GAD also provides an opportunity for delegates to debate current issues and provide the Board with direction for future activities.
 
 
Notice of the GAD
Notice of the GAD shall be given to the Associate Members not less than six (6) months before the day on which the meeting is to be held. Notice will be sent by the Executive Administrator using electronic format (e-mail) unless otherwise instructed by the member. Notice of the GAD shall include the date, time and location of the meeting as well as the following information items: Provisional Agenda, Election Announcement, Process for Nominating Board of Directors, Request for Agenda items as defined in Bylaws.
 
 
Agenda of the GAD
A final copy of the agenda shall be sent to all Associate Members at least two (2) months prior to the date of the GAD. Reports and relevant information available at the time of this mailing should be attached. The recipient is responsible for ensuring that documents are circulated to Delegates attending the GAD. 

Who's Eligible to Attend:

As a registered non-profit organization in Canada, under the Canada Not-for-Profit Corporations Act (CNAC), we are required to hold annual business meetings­ each year with our Association Members. It is at these meetings where we present the work of IFBLS in the past year; review the current financial statements and pass a budget for the following two-years; elect a new Board of Directors for the next 2-year period; and discuss the future work of IFBLS. 

These business meetings are a legal requirement under Canadian law, and as defined in the IFBLS By-Laws (1) one officially designated Chief Delegate of each National Association, and limited invited guests are eligible to attend.

Intent to Participate and Credential Certificate forms are circulated to each Association Member prior to the meetings and it is on these forms the organisations will officially designate their Chief Delegate for the GAD meetings, and with space permitting may name a maximum of two (2) additional attendees from their organisation.